OneDrive and OneDrive (for Business) Explained….

Posted: March 24, 2014 in Backup local files, Cloud, Office 2013, Office 365, OnDrive, OneDrive for Business, SkyDrive, SkyDrive Pro

A Shortage of Names? Who Knew?

I would have thought that my friends, literally down the street from here, would not suffer a paucity of names so bad that they had to re-use them.  And given the name change from Sky rive to OneDrive, I would have bet they would have come to realize that naming two different things with the same name would not continue to be a good thing.  At least OneDrive for Business versus OneDrive should help define the space in which the products dwell and delineate their use and functionality.

OnDrive with Microsoft Account

Anyone can get a Microsoft account – live.com has become outlook.com – and with it, get a OneDrive account.  OneDrive, when set up on your computer, actually creates a folder called SkyDrive (it may now created OneDrive but I have a pre-name change instance) in your user profile.  So the location of the folder is something like C:\users\<userprofilename>\SkyDrive.  Installing SkyDrive also the folder instance in Favorites on Windows Explorer, although it is actually the same folder.

Save items in this folder and they are copied to your outlook.com space in the Microsoft cloud.  You can access the cloud folder, and the same data, from any other computer where you have installed OneDrive and used the same Microsoft account log on.  There is also a Windows Phone app for it, and no doubt iPhone and Android apps as well.

Make changes to what is in this folder, and those changes are synched to the cloud storage.  Even if you are not connected to the Internet when those changes are made (think being on an airplane), when you next connect they are replicated.  And then synced with all other OneDrive instances you use, like your desktop at the office, tablet, phone,….

OneDrive at Office 365 -Microsoft Organizational Account

OneDrive for Business, formerly known as SkyDrive Pro, seems to feel very similar to OneDrive.  But there are differences, and why you would want to use one over the other also drives choices.

OneDrive is free and is intended for personal information while OneDrive for Business is available to Office 365 users.  It is intended for corporate or organization information.  OneDrive for business is, in its cloud form, a SharePoint document library set up for the individual user.  As such it is controlled by the administrator for Office 365.  A less “polite” way to say this may be that if someone leaves the organization, they can take OneDrive personal with them but OneDrive for Business stays in your control and possession.

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